Temaleti Havea Gholomo

Corporate Services Section

1. Ensure the effective and efficient operation of the Corporate Services Section in close collaboration with the Manager of Human Resources and Corporate Services (MHR&CS).

2. Oversee the efficient management of the Archives Section.

3. Collaborate with MHR&CS to formulate, update, and implement policies and strategic actions relevant to the overall administration of the Fund.

4. Manage the overall office environment, including facilities, stationery supplies, office vehicles, and housekeeping services.

5. Act as Chairperson for the procurement process of the SINPF uniform, coordinating activities to acquire uniforms and ensuring timely delivery as required by management.

6. Assist MHR&CS in preparing annual budget submissions for the HR&CS Department.

7. Submit timely monthly, quarterly, and biannual reports to MHR&CS.

8. Support succession planning efforts, standardization of position descriptions, and the review and monitoring of HR&CS department KPIs while compiling completed staff appraisal reports for MHR&CS's consideration and for the General Manager's final decision.

9. Collaborate with the Public Relations Officer to vet, guide, and oversee all public relations matters.

10. Supervise the fair allocation of accommodations for staff and maintain close liaison with the Property Department regarding repairs and maintenance of staff housing.

11. Ensure compliance with Staff Policy requirements by advising MHR&CS on any updates or breaches of policies and procedures.

12. Provide counsel to MHR&CS and management on issues pertaining to the HR&CS Department.

13. Undertake any additional responsibilities as assigned by MHR&CS or management.

HR Section

14. Ensure the efficient and effective operation of the Human Resource Section.

15. Collaborate closely with MHRCS to conduct the recruitment and selection process in alignment with organizational requirements, ensuring timely execution.

16. Develop the Human Resources Development and Training Plan (HRDTP) to address departmental training needs.

17. Establish and implement a comprehensive induction program for new employees joining the Fund.

18. Oversee staff payroll operations, including the final vetting of timesheets and timely resolution of discrepancies.

19. Monitor staff attendance and absenteeism closely, implementing corrective measures as necessary.

20. Work collaboratively with MHRCS to develop and review job descriptions that align with rolling and continuity business plans.

21. Ensure the effective functioning of the SINPF Clinic and promote staff well-being (health and bereavement) in consultation with the Senior Nursing Officer.

22. Collaborate with MHR&CS to formulate, update, and implement policies and strategic actions relevant to the overall administration of the Fund.

23. Assist MHR&CS in preparing annual budget submissions for the HR&CS Department.

24. Provide timely reports on a monthly, quarterly, and biannual basis to MHR&CS and management.

25. Support succession planning, standardization of position descriptions, and the review and monitoring of HR&CS department KPIs, compiling completed staff appraisal reports for MHR&CS's review and the General Manager's final decision.

26. Ensure compliance with Staff policy requirements regarding human resource functions.

27. Provide timely advice to MHR&CS and management on HR matters related to the HR&CS Department, particularly the HR Unit.

28. Perform any other duties as directed by MHR&CS and management as needed.

Human Resources Responsibilities

• Oversee the timely preparation of payroll using GENPRO, PRONTO, and manual methods.

• Generate monthly reports on employee lateness and absenteeism for the Assistant Manager (HR & CS) and Manager (HR & CS).

• Maintain and update the salary structure while producing relevant reports to management.

• Coordinate and facilitate the recruitment and selection process.

• Administer the screening and profiling of job applications for shortlisting purposes, communicate with shortlisted candidates, and arrange and coordinate interviews.

• Prepare, coordinate, and distribute annual Staff Performance Appraisal reports to all departmental heads.

• Conduct the final assessment of appraisal reports to ensure all necessary information is included before forwarding to the Assistant Manager (HR & CS) and Manager (HR & CS).

• Manage staff annual leave applications, oversee leave passages, and create the Staff Annual Leave Plan for the year.

• Conduct preliminary investigations into major complaints received from staff.

• Monitor, update, maintain, and reconcile Staff Advance accounts and Staff Saving Scheme (SSS) records, assisting in the facilitation of SSS payments.

• Provide counseling to employees regarding work-related issues.

• Address all staff welfare matters and manage related correspondences.

• Assist in the preparation of the sectional and overall budget for the Human Resource department.

• Generate monthly reports for the Human Resources section in a timely manner.

• Coordinate both long-term and short-term staff training programs, and liaise with external training facilitators for in-house training when necessary.

• Collaborate with external training funders to explore sponsorship opportunities for employees seeking long-term or short-term training.

• Facilitate orientation programs for newly appointed staff.

• Attend to various staff welfare matters, including retirement farewells and gifts, sports activities, funeral contributions, etc.

• Perform any additional duties assigned by the Assistant Manager (HR & CS) as required.

Personnel Responsibilities

• Coordinate the annual Staff Performance Appraisal process.

• Conduct final assessments to ensure Staff Appraisal Forms are complete with all pertinent information regarding the officer for inclusion in the report before submission to the Assistant Manager and Manager of Administration.

• Manage and oversee Staff Annual Leave Applications.

• Develop and produce the Staff Annual Leave Plan for the year.

• Oversee the furnishing and fittings of NPF staff housing, ensuring appropriate conditions are maintained.

• Facilitate the allocation of staff housing to eligible officers.

• Coordinate quarterly inspections of staff housing throughout the year.

• Conduct preliminary investigations into major complaints received from staff.

• Ensure the cleanliness and maintenance of the overall NPF Office Building on a day-to-day basis.

• Oversee the maintenance and servicing of all NPF vehicles, ensuring they are kept in good condition.

• Maintain internal controls for the ordering of stationery supplies from the Stationery Office.

• Address all correspondence related to staff welfare matters.

• Prepare both sectional and overall budget plans for the Administration Department.

• Generate timely monthly reports for Human Resources and Office Services.

• Administer the screening process for recruitment applications.

• Facilitate and conduct recruitment interviews.

• Perform other Human Resources or Office Services-related duties as required.

Training and Development Responsibilities

1. Provide strategic advice and support in the development and revision of the Fund’s Training Policies and Practices.
2. Design, organize, and facilitate internal training programs, including induction programs for new hires, on-the-job training, supervisory and management development, and refresher courses. Where necessary, coordinate the engagement of external trainers or resource personnel.
3. Coordinate external training opportunities for staff in alignment with the Fund’s approved training programs, including arrangements with both local and international training institutions.
4. Develop and advise on annual training budgets, ensuring alignment with organizational goals and priorities.
5. Liaise with funding agencies to secure financial support for external training programs.
6. Supervise and ensure the proper utilization and maintenance of the Fund’s training facilities and equipment.

Relations and Marketing Responsibilities

1. Assist in the development and provide strategic advice on the Fund’s marketing and public relations strategies.
2. Utilize various public relations tools—such as brochures, newsletters, company magazines, media releases, and annual reports—to promote and maintain a positive image of the Fund.
3. Promote public awareness by educating members and employers about their rights and responsibilities under the Act through media outreach, including radio broadcasts, print publications, and institutional presentations.
4. Produce and host the weekly radio program “Current with NPF” to disseminate relevant information and updates to stakeholders.
5. Lead research and development initiatives for new services in collaboration with other divisional heads to enhance service offerings.
6. Develop and implement advertising strategies for new services, including service positioning in the market.
7. Formulate and manage the marketing budget to support public relations and promotional activities.Let me know if you'd like this tailored for a specific job application, resume, or internal document.