Dennis Elima Etua

Logistics, Property and Projects is tasked to develop the Corporate Plan input for the Planning, Infrastructure, Asset Management and Development function.

Work in partnership to develop budgets networking through meetings, work plan (team, division, ministry work plans, review and reporting, liaising, research, assessment, evaluation, coordination. Networking, Data Collection, assessment/evaluation, cluster group (involve interested groups). Report against performance indicators Overall management of the Infrastructure , Asset Management & Development Unit

• Developed and initiated projects, managed costs and monitored performance.
• Overall management of the Infrastructure , Asset Management & Development Unit;
• Networking & liaising across National Security Sector and SIGov;
• Work Analysis of Units;
• Review of Infrastructure Unit;
• Capacity Building;
• Special Projects;
• Learning and Development.
• Overall planning and management of the logistics
• properties and projects under the jurisdiction of MPNSCS that identifies and develops strategies for addressing logistical barriers
• Monitors use of materials and resources
• Monitoring and evaluation of all implementing Project
• Procurement
• Business management or logistics,
• Industry experience and a strong ability to develop positive relationships with suppliers.
• Also responsible for the overall management of MPNSCS, RSIPF and CSSI assigned residential, industrial or commercial properties to preserve and increase the value and integrity of the properties and to meet the financial objectives of the ownership and management.

To manage the support services to the legal profession working with the AGC. To manage the Corporate Services responsibilities in accordance with the General Orders and Financial Instructions, policies and procedures to enable the Justice Agency to provide high quality legal services. To oversee legal practice administration and management.

1. Executive Management of the Agency:

Responsible for providing an appropriate high of level support for the Executive to meet their management, planning, monitoring and reporting responsibilities.

• Contribute to the development, implementation, monitoring & reporting and review of Agency’s and the Corporate Service Work Plan
• Prepare financial reports and provide briefings for the Executive

2. Corporate Services

Be responsible for planning and managing the day to day corporate services functions within the office in line with General Orders and Financial Instructions;

• Implement full range of financial functions for the office
• Ensure that the ITC systems function effectively with appropriate backups and support
• Be responsible for the coordination, allocation of work and management of the corporate service team including for district offices
• In consultation with MJ&LA maintain a PR Media port folio
• Property management
• Travel and logistics
• Support services: library, registry, et.al

3. Human Resource Management

In consultation with the MJ&LA implement the Human Resources (HRM) Work Plan based around the MPS HR Strategy and effectively manage all the human resource functions within the Justice Agency

a. Human Resource Management

In consultation with the HRM ensure Agencies compliance in all matters relating to the management of the human resources.

• Grievance and disciplinary processes
• Salary, Leave, entitlements, Scheme of service,
• Performance Management and Annual appraisals
• Manage staff compliance with the Code of Conduct and Ethics
• Liaise with the Ministry on staff welfare issues
• Liaise with HQ to ensure reconciliation of pay roll system with staffing
• Manage Agency of the Human Resource Data base
• Maintain personnel files for the Agency

b. Work Force Planning

Co-ordinate staffing requirements for the Agency ensuring that job descriptions, TNA and Skills Audits, etc. are available to support Agency requests

• Maintain current establishment list
• ·Participate in recruitment and selection processes of Support Staff

c. Occupational Health &Safety

Contribute to the implementation of OH& S policy, including:

• Leading an OHS & W sub committee
• Procurement of safety equipment,
• Co-ordination of OHS &W training, including 1st Aid training and Maritime training
• Auditing and reporting processes

d. Manage Learning and Development

Contribute to the development, implementation, monitoring and review of a learning and development policy and procedures for the Agency

• Promote co-ordination of capacity building strategies with the Agency, including Career development and succession planning
• Co-ordinate training requirements for the Agency
• Develop, implement and evaluate a training plan against training needs
• Liaise with MPS and HQ on all aspect of L&D

4. Finance

Be responsible for the oversight, management and implementation of all financial functions within the agency in consultation with the Finance Unit in Corporate Services.

a. Finance Management and Budgeting

• Participate in planning and monitoring of the budget for the financial year
• Manage the ‘Budget Template’
• Implement financial instruction and manage the implementation of controls
• Ensure alignment of the budget with work-plans
• Manage procurements according to the financial instructions
• Administer expenditure in terms of “Value for Money”.
• Receive and report on the quarterly and annual budget and expenditure for the Agency
• Oversee management of the standing imprest

b. Financial administration

Ensure data quality of inputs into the MJ&LA Financial Management Information System.

• FMIS: Auditing; data improvement and make adjustments.
• Procurement
• Managing Imprest

c. Manage Resources

Maintain up to date and accurate records on all resources within the agency.

• Maintain, audit and report to Corporate Services on the Asset Register
• Liaise with the Asset Management team in regards to maintenance and repairs for properties of the Agency
• Contribute to the planning, development of new infrastructure
• Reconcile Establishment with payroll and budget

5. Sector improvement /Law Reform

Participate in continuing professional development

• Participate in continuing education

Contribute to effective law reform

• Contribute to submissions on law reform as required.

Actively support initiatives to improve the development of services in the AGC

• Participate in new initiatives of service development
• Promote gender equity in all activities
• Support the decentralization of services by support to the Provincial Governments as required.

Any other duties as may be directed from time to time by the Attorney General and the Solicitor General.